Board Administrator & Leadership Team Admin Assistant

Expired on: Apr 30, 2024
Job Category: Administration
Job Type: Full Time
Job Location: Calgary - Hybrid (3 days in office; 2 days at home)

Reports to: President
FTE: 1.0
Annual Salary Range: $54,000 – $57,000
Anticipated Start Date: May 16, 2024 (or sooner)

ABOUT THE ORGANIZATION

At Wycliffe Canada, we believe that God has spoken, and continues to speak, through His Word—the Bible. The Scriptures point to Jesus, the source of life, restoration, and salvation. Bible translation allows people everywhere to meaningfully engage with God’s Word, which he uses to transform lives in every culture, whether it’s shared in written form, sign language, oral Bible storytelling, audio Scriptures, or videos.

As a member of the Wycliffe Global Alliance, we’re part of a global movement that’s advancing Bible translation, literacy, capacity-building, and activities that encourage meaningful engagement with translated Scriptures. We work with national partners to foster local ownership, long-term sustainability, and increased impact of language projects.

With more than 400 staff and volunteers serving in Canada and overseas, Wycliffe Canada is directly involved in Scripture-related activities for 235 language groups in 38 countries. Additionally, we partner with Canadians to fund more than 30 language projects around the world.

The Bible translation movement has seen remarkable progress over the past 80 years. Much work remains—but it’s now possible to finish Scripture translation for those who still need it, in this generation.

We serve our field partners in these key areas of ministry:

  1. Bible Translation
    The Scriptures point to Jesus, the source of life, salvation and peace. But 1 in 5 people around the world still do not have access to the whole Bible in a language and form they best understand. Much work remains, but it’s now possible to finish Scripture translation for those who still need it – in this generation.
  2. Engagement With Scripture
    Transformation happens when people engage the Bible in a language and form they best understand. Churches flourish when pastors teach and disciple in a language that they best understand and communities gain resources for healing and peacemaking.
  3. Literacy
    For many communities, literacy affirms dignity, preserves language, and sparks development. When people learn to read and write, they can share knowledge and access life-changing training in health and agriculture for the good of the whole community. Wider literacy equips lay leaders for deep participation in the local church.
  4. Capacity Building
    The sustainable impact of Bible translation needs local ownership, effective partnerships and innovation, this is why we also focus on capacity building. We serve the global movement by strengthening networks and offering training, resources and leadership. We love partnerships where creative solutions can be developed so people can be meaningfully transformed by God’s Word. 
ABOUT THE POSITION

We are seeking a highly organized and detail-oriented individual to join our team as a Board Administrator & Leadership Team Assistant. In this role, you will provide essential administrative, communication, and logistical support to the Wycliffe Canada Board, ensuring the smooth functioning of board meetings, processes, and decision-making. In addition, you will provide administrative support to the Leadership Team, working with the President’s Executive Assistant. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.

BOARD RESPONSIBILITIES
  • Administrative Support:
    • Coordinate board meeting logistics, including scheduling, agenda preparation, and provision of necessary resources
    • Ensure accurate documentation of meetings, including minutes and discussion notes, and facilitate timely reimbursement for board members and guests
  • Communication Management:
    • Establish and maintain a secure platform for board communications and document sharing
    • Liaise with internal stakeholders, including the President and Leadership Team, to facilitate board-related communications and correspondence
  • Information Management:
    • Maintain up-to-date board documents and policies, ensuring compliance with legal and governance requirements
    • Manage the organization’s shared board drive and other technology tools for efficient information dissemination
  • Assistance to Board Officers and Committees:
    • Collaborate with the Board Chair on projects and provide administrative support to board committees as needed
  • Other Regular Duties:
    • Manage financial processes related to budgeting, reimbursements, and audit procedures
    • Coordinate the logistical aspects of the Annual General Meeting (AGM) and oversee onboarding/offboarding procedures for Board members
LEADERSHIP TEAM ADMIN RESPONSIBILITIES
  • Assist with tracking inter-organizational affiliations and subscriptions, and yearly filings.
  • Assist with the organization of electronic filing for Senior Leadership.
  • Assist in logistics for Leadership Team meetings and assist in communicating with Leadership.
  • Assist with surveys, reception and corporate events.
  • Monitor and distribute LT Feedback email.
  • Zoom host for Chapel.
  • Complete and submit credit card expense forms and reimbursement for the Leadership & Development Teams.
  • Coordinate travel booking for the Leadership Team.
  • Manage email lists.
  • Participate in the creation and distribution of a monthly newsletter to staff.
PROFESSIONAL QUALIFICATIONS
  • Bachelor’s degree in Business Administration, Management, or related field preferred.
  • Proven experience in administrative support roles, preferably in a board or governance setting.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Google Suite and other relevant technology tools.
PERSONAL CHARACTERISTICS
  • Understanding of and desire to further Wycliffe Canada’s mission and the ministry of Bible translation.
  • Ability to work proactively and independently.
  • Willingness to participate in Wycliffe Canada’s spiritual enrichment activities (e.g. chapel, Day of Prayer, spiritual retreat).
REQUIRED QUALIFICATIONS
  • Able to work legally in Canada.
  • Clear criminal record check and credit check.
  • Agreement with and willingness to sign Wycliffe Canada’s Statement of Faith, Standard of Conduct, and Conflict of Interest Policy.
COMPENSATION
  • Competitive salary and benefits package.
  • Free onsite parking (Calgary).
PERKS
  • Flexible work schedule.
  • Fun, dynamic, and tight-knit team.
  • Faith-based, supportive, and family-oriented work environment.

Application:

Please fill out the contact form below and upload your cover letter and resumé.

Wycliffe Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for applicants taking part in all aspects of the selection process.

Kindly note, we will only contact applicants chosen to participate in subsequent stages of the selection process.

Sorry! This job has expired.
Back to listings